Job Description
Summit Federal Services, LLC (SFS) with headquarters in Oakland, Maryland, is a fast growing woman owned Small Business and HUBZone company with an outstanding record of performance providing more effective and efficient acquisition, business process, training, IT, administrative and security services to multiple federal agencies.
SFS is looking for a Senior Procurement Specialist to support their client United States Court of Appeals located in Washington, DC. This position will provide backlog support to the U.S Court by performing various procurement activities ranging from: contract renewals, purchase orders, managing vendor relations, ensuring regulatory compliance, coordinating travel authorizations and maintaining procurement documentation. All work will be performed onsite, NO REMOTE WORK AVAILABLE
Functional Duties/Responsibilities: - Serve as a contracting officer responsible for purchasing consumable and automation supplies, equipment, and services.
- Process purchase orders for goods and services from government and non- government sources using the judiciary's financial management system.
- Manage contracts from initiation through closeout, including monitoring performance, processing modifications, and completing DE obligations as required.
- Review all agreements and contracts prior to execution and provide timely feedback, recommendations, or required revisions before the documents are signed.
- Prepare Requests for Quotes (RFQs), Requests for Proposals (RFPs), and Requests for Information (RFIs), and ensure they are properly posted in accordance with applicable procurement policies and procedures.
- Coordinate with court financial staff to verify authorization and availability of funds prior to processing purchase requests.
- Ensure compliance with the Guide to Judiciary Policy, internal control procedures, local policies and procedures, and federal appropriations law.
- Develop and maintain tracking systems for funds commitments, obligations, DE obligations, and expenditures.
- Track and process subscription renewals, cancellations, and transfers.
- Review and process travel authorizations, obligate travel funds, and approve central court travel requests.
- Identify, evaluate, and maintain lists of vendors and sources of supply for goods and services.
- Research and evaluate suppliers based on price, quality, selection, service reliability, and compliance with federal procurement requirements.
- Coordinate with selected vendors on supply and delivery of purchased items.
- Track delivery of goods and services, following up on outstanding orders to ensure timely receipt.
- Assist with contract administration, including clarifying requirements, resolving conflicts, and monitoring vendor performance.
- Negotiate with vendors for optimal pricing on contracted services and purchases.
- Maintain the Finance and Procurement inbox, ensuring all inquiries receive an initial response within two (2) business days. Track and follow up on all items requiring additional action until fully resolved.
- Maintain comprehensive procurement documentation in compliance with judiciary and local record retention requirements and audit standards.
- Prepare procurement reports for management review.
- Document receipt of goods and services, including coordinating with property officers for tagging, inventory, and delivery for accountable property.
- Maintain records of procurement activities.
- Reconcile financial accounts related to procurement activities.
- Ensure separation of duty practices in procurement activities.
- Support internal and external audits by providing required access to information to auditors including access to financial records, files, policies, and procedures.
- Cooperate with auditors to demonstrate full accountability, efficient use of judiciary resources, and compliance with all requirements.
- Maintain confidentiality and information security standards for all procurement records containing sensitive pricing, court, or vendor information, including adhering to confidentiality and security requirements during the solicitation process.
Experience, Knowledge and Skills: - Five years of Procurement experience required
- Must have Bachelor degree in Business, Accounting or Finance Discipline
- Must have Active Secret clearance
- Demonstrated knowledge of federal procurement regulations, the Guide to Judiciary Policy, and federal appropriations law.
- Experience processing purchase orders and managing procurement activities in a federal government environment.
- Proficiency with financial management systems and Microsoft Office applications.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to work independently and manage multiple priorities in a fast-paced
- environment.
Hours of Operations and Work Site: Contractor staff will perform work during the hours agreed upon by the Contractor and
the Court. A typical work schedule is defined as Monday through Friday, from 8:00 AM to
5:00 PM. All hours shall be worked onsite. No remote work will be permitted for this
position.
SFS is an equal opportunity employer regardless of race, color, religion, creed, sex, marital status, national origin, disability, age, veteran status, on-the-job injury, sexual orientation, political affiliation or belief. Employment decisions are made without consideration of these or any other factors that employers are prohibited by law from considering. Any discriminatory action can be a cause for disciplinary action. SFS also prohibits discrimination against individuals with disabilities and will reasonably accommodate applicants with a disability, upon request, and will also ensure reasonable accommodation for employees with a disability.
Summit Federal Services, LLC is an equal opportunity employer regardless of race, color, religion, creed, sex, marital status, national origin, disability, age, veteran status, on-the-job injury, sexual orientation, political affiliation or belief. Employment decisions are made without consideration of these or any other factors that employers are prohibited by law from considering. Any discriminatory action can be a cause for disciplinary action. Summit Federal Services, LLC also prohibits discrimination against individuals with disabilities and will reasonably accommodate applicants with a disability, upon request, and will also ensure reasonable accommodation for employees with a disability.
Job Tags
Full time, Contract work, For contractors, Work at office, Local area, Remote work, Monday to Friday,