Job Description
We are searching for a listing coordinator who has a genuine desire to help others, takes pride in their quality of work, and also has the ability to multitask and solve problems. Your job will be to manage the listing process from start to finish, including arranging all listing information on the MLS database, completing contracts with sellers, posting and maintaining MLS listings, scheduling property inspections and open houses, and tracking sales activity in our database to properly showcase results. This critical position requires someone with an exceptional attitude who loves to serve others. If this sounds exciting to you, apply now!
Compensation $52,000 Base + Comprehensive Benefits Package
Responsibilities - Obtain vendor estimates and schedule cleanings and repairs on homes getting ready to be listed to sell
- Set up showings and open houses in order to receive critical feedback that can improve the showing process
- Produce and manage MLS listings and social media so homes sell as soon as possible and customers are satisfied
- Allow real estate agents to sell more homes by managing listings for sellers, from initial contact to executed purchase agreement
- Gather all listing information including property photos, pre-listing materials, comparative market analysis with online property profiles, and MLS research
- Coordinate Pre-Listing Activities Schedule photography, staging, inspections, and gather all necessary documents (e.g., seller disclosures, property questionnaires, title reports).
- Input & Maintain MLS Listings Enter accurate listing data into the MLS, including photos, remarks, and property details; ensure timely updates and compliance with MLS rules.
- Prepare & Review Listing Documents Draft listing agreements and ensure all required paperwork is complete, signed, and uploaded to the brokerage system for compliance.
- Communicate with Clients & Agents Serve as the primary point of contact for sellers during the listing phase; maintain consistent communication with the listing agent, sellers, and cooperating agents.
- Manage Listing Marketing Materials Coordinate with the Social Media Marketing team for online posts and open house promotions; personally handle the creation and distribution of flyers and direct mail marketing.
- Manage Showings, Feedback & Open Houses Schedule and coordinate property showings and open houses; track showing activity and follow up with agents for feedback to share with the listing agent and seller.
- Track Listing Timelines & Deadlines Monitor important dates (listing launch, price adjustments, offer deadlines), keeping agents and sellers informed.
- Support Offer Review & Negotiation Receive, organize, and summarize offers for agent review; draft counteroffers as instructed by the listing agent; ensure sellers are informed and prepared for decision-making.
Qualifications - Capable of communicating effectively in both writing and in person
- Passionate about serving people and providing a great customer service experience
- Has basic computer skills and proficient in Microsoft Excel
- Has real estate license or is willing to pursue one
- College experience preferred but not required to apply
- Exceptional Organizational Skills Proven ability to manage multiple deadlines, tasks, and files with accuracy and attention to detail in a fast-paced environment.
- Real Estate Knowledge & Experience Familiarity with listing documents, MLS entry, and real estate marketing processes; prior experience in a real estate office or listing support role preferred.
- Strong Communication & Client Service Abilities Professional, proactive communicator who can confidently interact with agents, clients, and vendors to ensure a smooth listing experience.
- Tech-Savvy & Marketing-Oriented Comfortable using CRM platforms, MLS systems, and basic design or printing tools for flyers and direct mail; able to collaborate effectively with marketing and social media teams.
About Company Delivering Dream Homes Since 1978!
Job Tags
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