Job Description

JOB TITLE: Event Coordinator

MISSION STATEMENT: Transform lives through love and service.

SUMMARY: As a member of the Development Team, the Events Coordinator will be based at the Charlotte CARE Center in Port Charlotte, FL and reports to the Communications and Events Manager. The position will be responsible for the planning, implementation, and execution of major fundraising events inclusive of but not limited to Mistletoe Ball in Charlotte County, Empty Bowls in Pinellas County, and a future gala in Hillsborough County. The position will help ensure that the in-kind donation, attendance and fundraising goals for events are achieved. This position will require travel and occasional work in the evenings and on weekends.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at this time)

• Coordinate the planning and execution of major fundraising events in Charlotte, Hillsborough, and Pinellas counties.
• Demonstrated success working with committees, volunteers and staff in the planning and execution of events.
• Demonstrated success planning and executing six figure fundraisers.
• Demonstrated success creating event print and digital collateral.
• Help manage event contracts and budgets.
• Represent the Development Department at faith based and community events and 
• Establish and maintain collaborative working relationships with the SVdP CARES staff, development colleagues, and other constituents to maximize total event revenue.
• Identify and solicit in-kind donations for silent auctions and other event needs.
• Steward event volunteers, staff, and committee members.
• Other duties and responsibilities as assigned.

 

OTHER RESPONSIBILITIES:

• Comply with all applicable training requirements.
• Comply with all company safety, personnel and operational policies and procedures.
• Comply with work schedule to ensure effective operations of Agency programs.
• Contribute positively as a member of a productive and cooperative team.
• Perform other duties as necessary to fulfill St. Vincent de Paul CARES’ mission.

 

Employee Benefits: 

• Health Insurance.
• Life insurance.
• Dental Insurance.
• Vision insurance.
• Short- and Long-Term Disability.
• 120 hours of PTO accrued biweekly starting at day 1 of employment.
• 13 Paid Holidays to include Employee’s birthday and Date of Hire.
• 403(b) with employer match up to 3%.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.)

• Excellent organizational skills.
• Demonstrated event management experience.
• Excellent relationship skills.
• Able to manage contracts and budgets.
• Able to speak, write and understand English.
• Demonstrated experience working with donor databases/CRMs.
• Possess proficiency in Microsoft Office, and cloud-based computing.
• Must be sensitive to and respect cultural diversity amongst clients, staff and volunteers and able to work with diverse racial, ethnic and economic groups.
• Flexible work schedule including evenings, nights, weekends and holidays.
• Ability to set appropriate limits, work under deadlines and multi-task.
• Ability to organize, prioritize, and deliver results.
• Excellent communication and listening skills.
• Possess strong work ethics.
• Successfully pass Law Enforcement background screening.
• Valid Florida driver’s license, and reliable transportation.
• Participate in Agency Performance Quality Improvement (PQI) program and Accreditation/ Reaccreditation process.
• Adherence to the highest ethical standards, personally and professionally.
• A high level of openness and willingness to receive direction and feedback from supervisor, and to learn new skills to improve job performance.
• Evidence of deep alignment with and passion for St. Vincent de Paul CARES Mission and Values.

EDUCATION AND EXPERIENCE: (Pending on position and if prior to hire is approved by Chief Executive Officer, a comparable amount of training, education or experience may be substituted for the minimum education qualifications).

• This position requires a bachelor’s/4-year college degree and minimum of 4 or more years of related sales and or fundraising experience.

 

GENERAL PHYSICAL DEMANDS: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made, if appropriate, to enable people with disabilities to perform the described essential functions of job. Working in an office/site requires prolonged sitting at the computer workstation; standing, bending, reaching, lifting up to 40lbs. and some driving. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, telephones, and other office equipment. It is also required to regularly sit, speak, and listen, the employee is also required to walk, use hands and fingers to type, operate equipment, and maintain records and notes. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. 

MENTAL DEMANDS: Must handle new and diverse work problems on a daily basis. Personal maturity is an important attribute. Must be able to resolve problems, handle conflict, and make effective decisions under pressure. Must have the ability to listen objectively to people, perceive the real problem and assist in bringing issues to a successful conclusion. Must relate and interact with, volunteers, clients, contractors, visitors and employees at all levels within the Agency. 

WORK ENVIRONMENT: Environment will occasionally become noisy due to equipment operations and interactions among clients and staff. There may be the possibility of being exposed to communicable disease, possible exposure to verbal abuse or similar behavior from residents/clients. On an as needed basis, employees may be called upon to work outside of the established work schedule or work odd hours. All information associated with the Agency is confidential. 

St. Vincent de Paul CARES is an Equal Opportunity Employer.

NOTE: This job description does not constitute an employment contract, written, implied or otherwise, other than an “at will” and/or grant funded position. Any oral or written statements or promises to the contrary are hereby expressly disavowed and should not be relied upon by any prospective or existing employees. This job description is subject to change by the employer (St. Vincent de Paul CARES) at the discretion of the employer, or as the needs of the employer and/or requirement of the job change. Changes can be done formally or informally, either verbally or in writing. St. Vincent de Paul CARES explicitly reserves the right to modify any of the provision of this job description at any time and without notice. This job description is not intended to be all-inclusive; the duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties or essential function does not exclude them from the position if the work is similar, related, or a logical assignment to the position. 

About St. Vincent de Paul CARES:

SVdP CARES is a non-profit organization committed to ending homelessness: making it rare, brief, and one-time. With “Housing First” principles at the core, all SVdP CARES programs are built on the belief that everyone has the right to live in dignified and affordable housing with a healthy disregard for all community-perceived barriers to housing including employment history, criminal/credit background, mental health, addiction, or religious practices. SVdP CARES works to rapidly house those experiencing homelessness within 30 days and concurrently connect them to resources and stabilization support services to assist their needs. SVdP CARES serves 19 counties across 7,678+ square miles of Florida including Charlotte, Citrus, Collier, Desoto, Hardee, Hernando, Highlands, Hillsborough, Lake, Lee, Manatee, Orange, Osceola, Pasco, Pinellas, Polk, Sarasota, Seminole, and Sumter counties. Everyone is welcome through our doors, regardless of race, color, religion, sex, ancestry, age, national origin, citizenship, physical or mental disability, genetic information, veteran or military status, sexual orientation, and gender identity.

Job Tags

Odd job, Full time, Contract work, Temporary work, For contractors, Casual work, Live in, Work at office, Flexible hours, Night shift, Afternoon shift,

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