Job Description

Primary Responsibilities

• Provide accurate and effective administrative support to Managers
• Coordinate administrative duties with other Administrative Associates to ensure seamless group support
• Identify and anticipate the needs of the group; plan work activities accordingly
• Manage multiple schedules, including heavy calendaring of complex meetings
• Arrange, coordinate, and support meetings, events, and activities both onsite and offsite
• Generate, disseminate, and maintain documents and information
• Develop, implement, and evaluate departmental work processes and procedures
• Manage deadlines related to business planning and special projects
• Collaborate with the Admin team to support complex projects and meet deadlines

• Schedule and coordinate staff meetings (onsite/offsite)
• Create and prepare presentation materials
• Assist with special projects
• Schedule travel for staff
• Process payments and expense reports
• Maintain department files
• Order office supplies
• Maintain photocopying equipment
• Order catering and supplies for meetings/events
• Greet and assist visitors
• Disseminate information as needed
• Fully utilize PC/MAC and software applications

• 4+ years in administrative roles preferred
• Ensure adherence to company policies
• Facilitate communication across individuals, teams, and functions
• Strong, positive interpersonal skills; ability to work with diverse individuals
• Attend and actively contribute to staff-level meetings; coordinate and publish agendas and minutes
• Engage in administrative team meetings and projects
• Proactively maximize the effectiveness of managers and team members
• Handle sensitive, confidential, and complex information with discretion
• Take direction from team members while managing time and priorities independently
• Demonstrate proactive decision-making within agreed parameters
• Maintain a customer-oriented approach
• Deliver consistently accurate work; manage multiple projects simultaneously
• Strong PC/MAC skills; proficient in Microsoft Office and Google Apps (Sheets, Slides, etc.)
• Excellent written and verbal communication
• Previous experience in biotech preferred

• BA degree or equivalent experience required

• Must be comfortable working onsite 5 days per week

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