Job Description

Job Description and Duties

Under the direction of the Deputy Attorney General Supervisor, Special Litigation Advisor (SLA) within the Special Litigation Section (SLS), the Administrative Assistant (AA) I performs high-level administrative and executive level support duties, completes office tasks that require independence of action, supports litigation management and related database management initiatives, makes recommendations for management system improvements, possesses knowledge of Departmental policies, and has thorough knowledge and understanding of appropriate administrative professional duties. With the knowledge of Departmental and Division policies and procedures, the AA I independently addresses and responds to inquiries related to management, personnel, and administrative issues. The AA I serves to support the duties of the SLS legal staff by independently creating, monitoring, and maintaining projects, which are significant in nature to the Division, to relieve executive management of these administrative tasks. The AA I creates and maintains working relationships at various staff and management levels, works under pressure, meets time constraints, and disseminates the Division’s changing priorities.

Working Conditions

This position has been designated as eligible for telework and is currently a remote-centered position. The  position may however require in-person attendance when requested. The selected candidate would report to  Department of Justice headquarters in San Francisco if/when required to attend mandated in-person meetings,  trainings, etc. Expenses related to travel to the office for required events are the responsibility of the employee.  All telework schedules are subject to change and may be reevaluated at any time.

You will find additional information about the job in the .

Special Requirements

• A fingerprint check will be required.

• Clearly indicate the Job Control Code (JC-496943) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application.

• Please be certain that your application package is thorough and completely filled out describing in detail your background experience and/or education and duties. All applications will be pre-screened and only the most qualified and competitive applicants will be included in the interview and hiring process.

• If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required upon appointment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Demonstrate strong interpersonal skills, as well as excellent written and verbal communication
• Ability to establish and maintain cooperative working relationships
• Possess strong organizational skills and attention to detail

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Job Related Information

Additional Application Filing Information : Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.

This position may be filled in either San Francisco (JC-496943) or Los Angeles County (JC-496249). If you have previously applied to any of these job controls, please do not re-apply as your application is already in consideration.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - The Statement of Qualifications (SOQ) is a narrative discussion of how your education, training, experience, and skills meet the minimum and desirable qualifications and qualify you for the position. The SOQ serves as a documentation of your ability to present information clearly and concisely in writing and should be typed, 12-point Arial font, and two pages or less. A vague and/or incomplete SOQ may not be considered if it does not fully respond to the required information. Cover Letters do not take the place of a SOQ.

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